Ksh 45,000.00

Admin Assistants

unga

Ad Details

  • Mobile: 0717837430
  • City: Nairobi
  • State: Nairobi County
  • Country: Kenya
  • Zip/Postal Code: 00200
  • Listed: October 11, 2017 4:00 pm
  • Expires: 364 days, 23 hours

Description

Duties of the Administrative Assistant include; providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Duties:

· Answer and direct phone calls

· Organize and schedule appointments

· Plan meetings and take detailed minutes

· Write and distribute email, correspondence memos, letters, faxes and forms

· Assist in the preparation of regularly scheduled reports

· Develop and maintain computer and manual filing systems.

· Monitoring stationary levels and ordering office supplies.

· Update and maintain office policies and procedures

· Maintain contact lists

· Book travel arrangements

· Submit and reconcile expense reports

· Provide general support to visitors

· Act as the point of contact for internal and external clients

· Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

· Handling sensitive information in a confidential manner.

· Develop and update administrative systems to make them more efficient.

· Resolve administrative problems.

· Managing staff appointments.

· Oversee and supervise the work of junior staff.

· Maintain up-to-date employee attendance or leave schedules.

· Coordinating repairs to office equipment.

· Photocopying and printing out documents on behalf of other colleagues.

Requirements:

1.Candidate to be between age of 23-40

2.Must have at least 2 years experience in a fast paced environment in a similar position and similar structure.

3.Well versed with Excel, Word, Power Point and have good verbal and written communication skills.

4.Must be highly effective and organised.

5.Minimum higher diploma in a related field of study

6.Able to work under pressure and be passionate about this role.

7.Be able to implement procedures and standards to ensure company objectives are met.

Listing ID: 39359de02ca32034

  

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