TRAINEE ADMIN ASSISTANTS

Trainee Administrative Assistant 

General Purpose
Provides administrative and clerical support to the Directors in order to maintain an efficient office and good relations with current and prospective business associates/partners

Main Job Tasks and Responsibilities:

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Coordinate messenger and courier service.

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Receive, sort and distribute incoming mail.

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Monitor, incoming emails and answer or forward as required.

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prepare outgoing mail for distribution.

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Fax, scan and copy documents.

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Maintain office filing and storage systems.

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Update and maintain databases such as mailing lists, contact lists and client information.

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Retrieve information when requested.

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type documents, reports and correspondence.

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Organize travel arrangements for Directors.

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Co-ordinate and organize appointments and meetings and take minutes

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Monitor and maintain office supplies and equipment.

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Bookkeeping, bank reconciliations and accounts.

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Perform work related errands as requested such as visiting current and prospective business contacts.

Education and Experience:

·         K.C.S.E C- minimum

·         Business college training an advantage.

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Entry level position, however previous office experience is an added advantage.

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Competent computer skills including MS Office or equivalent

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Internet skills including use of e-mails, group messaging and data collection.

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Numeracy and literacy skills.

Key Competencies:

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Organization and planning skill

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Keen interest in stock market and investment

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Work management and prioritizing skills

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Verbal and written communication skills

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Problem solving ability

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Attention to detail

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Accuracy

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Flexibility

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Reliability

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Application:

Send your cv to: The Human Resources Manager WCO-KENYA P.O. BOX 3871 –NAIROBI OR  email [email protected]  on or before  6^th January 2014